Document Management Systems

Enhance your mailroom capabilities with digital document management software from IMS.

If you're still using a paper-based system to manage your documents, the time to change is now. For organisations that want to grow, improve efficiency and compliance, while competing with the crowd, digitisation is the only option.

By replacing your paper-based systems with cloud-based multichannel management you'll remove barriers from growth, enable your staff to take on more business minded tasks and - you save money while you're doing it.

Get in touch if you are:

• Keying data manually
• Inundated with paperwork
• Wasting time searching for documents
• Unable to track invoices out on approval
• Sending documents to remote working employees

Our document management solution is DocuWare, and this affordable, scalable, and customisable software helps businesses of all sizes to release the potential trapped in the old out-of-date processes. With applications ready to help Accounts Payable and Human Resources from day one, and a simple to follow 'Go Paperless in 90 days' process, you'll wish you did it a long time ago.

Give remote workers access to documents

All businesses now have to accept communications in a wide variety of ways - paper, email, webforms, SMS among them, so unless you have a system in place to manage it, you need your staff in one location to cope.

If you can capture data and place into well structured workflows no matter the channel they enter the business you can send to customers and employees alike - wherever they are based. Opening up the possibility to remote working increases staff retention, and allows for a greater catchment area when employing. In the same way, your customers receive their replies, invoices, and communications as fast as they can be sent.

Cloud based and pre-configured for office automation

You can put fears of weeks of professional services to one side, with the pre-configured systems designed by the experienced developers and consultants at DocuWare that can be implemented and fully functional in just days.

A pre-configured solution - COVID-19 testing and vaccination records for HR

For businesses that need to keep a record of employees with vaccinations, the sudden need for HR to deal with yet another task could have seemed overwhelming, but with the pre-configured solution you'll be ready to manage your staff vaccination and testing status in a day.

For organisations dealing with sending staff abroad where regulations on entry can depend upon full vaccination, or those within the hospitality and care sector, this can be simplified - a self-completed and secure webform linked to a workflow that allows files to be uploaded for safe storage, and retrieval.

What are the benefits of a vaccination management system?

• Verify employee vaccination status quickly
• Use ready-to-go, easy-to-use web forms for employees to upload proof of vaccination and other documents
• Manage weekly testing requirements
• Maintain an accurate record of vaccine exemptions
• Have transparency in monitoring test results for employees who are not vaccinated, sending automated email reminders and employer notifications
• Securely access complete reporting